Request for Proposals

See below, RFPs for MoAMP Third Party Evaluator and MoAMP Data Collection Specialist.

MoAMP Third Party Evaluator

The Missouri Community College Association (MCCA) is serving as the grant manager for the Missouri Apprenticeships in Manufacturing Program (MoAMP) grant, a U.S. Department of Labor funded project. As part of the project, MCCA is seeking the services of a third party evaluator.

General Information

MoAMP’s goal is to deliver innovative pre-apprenticeship and apprenticeship training programs to unemployed, underemployed and incumbent workers. MCCA is working with a nine-member consortium of Missouri’s community colleges and the State Technical College of Missouri, as well as a private-sector partner, to target three career pathways of occupations within advanced manufacturing: automation and systems, logistics, and production and maintenance. Assessment is an essential component of grant administration and will be based on systematic collection of detailed data about each apprentice and each apprenticeship program.

The third party evaluator responsibilities will include assisting the grant project director and consortium institutions in the compilation and analysis of real-time data related to the apprenticeship programs.  The third party evaluator will utilize this data to document program impact and support continuous improvement and sustainability of grant-funded programs. The third party evaluator will have access to the data and will assist consortium institution staff to ensure the data collection system is being effectively utilized, establishing timelines for data collection, analyzing data, updating the project director, Executive Advisory Committee, reporting to the U.S. Department of Labor (USDOL), and other duties necessary for successful implementation of the grant. 

The third party evaluator will conduct consortium site visits each year of the grant: year one will create a baseline on implementation on proposed changes; year two will focus on initial implementation; year three will focus on continuing implementation; and year four will assesses the theory of change as evidenced by mature implementation relative to the outcomes. Throughout the life of the grant, the third party evaluator will examine the extent to which data is being used for continuous improvement. 

Period of Performance

The period of performance will be from the date the contract is awarded through approximately June 30, 2023 and includes all necessary start-up, implementation, and close-out activities.  Applicants should note that USDOL may award no-cost extensions for additional periods of time; in this event, the period of performance for the third party evaluator and all other grant implementers will be extended for the length of the extension(s).

Training

The third party evaluator may be required to participate in training provided by the USDOL.  Training may be provided online, through conference calls, and through in-person conferences and meetings.  The third party evaluator must attend all required training sessions and report back to the project director and Executive Advisory Committee.  The third party evaluator will attend training necessary in order to utilize this universal real time participant data collection system in their role in preparing participant data reporting analysis.  In addition, the third party evaluator will provide training sessions with consortium implementers on other key evaluation and data reporting functions for their role as the third party evaluator. 

Applicants’ proposed budgets must include funds for all required travel and training, including extensive statewide travel to meet with grant implementers at a minimum annually.

Service Requirements 

The third party evaluator will be required to provide services including, but not limited to, the following:

  1. Support grant start-up processes by assisting MoAMP leadership in further developing a vision for grant success/impact, grant management and the use of evaluation to form the basis for broader change and continuous improvement. 
  2. Support grant implementation by assisting MoAMP leadership in developing campus and statewide research/evaluation questions related to continuous improvement efforts.
  3. Partner with MCCA and consortium institutions to develop and implement user-focused data collection systems required to support grant performance reporting and address research and evaluation issues.
  4. Monitor data collection.  The third party evaluator will work with data system users to ensure that participant data is reported on consistent basis or as otherwise required by the USDOL, project director or the Executive Advisory Committee.  The third party evaluator will review all data, identify and address apparent anomalies, and work with system users to ensure the collection of high-quality data.
  5. Collect, analyze and share faculty, student and employer/partner feedback to examine potential grant impact. To facilitate this process, the third party evaluator will connect with existing MCCA committees to link data to MCCA professional development efforts.
  6. Identify measures.  The third party evaluator will work with consortium colleges to establish targets consistent with the progress, implementation, and outcome measures identified in within the MoAMP grant project narrative proposal.
  7. Evaluation Reports prepared.  The third-party evaluator will provide detailed written annual reports to enable MoAMP Executive Advisory Council and consortium colleges to make data-based decisions about how to sustain strategies and report on outcomes to their key stakeholders.  This will include annual, formative evaluation reports as well as a final summary report.
  8. Assess strategies.  The third party evaluator will use data to draw conclusions about which strategies most effectively meet or make progress toward the goals identified within the MoAMP grant project narrative proposal. Partner with MoAMP institutions and MCCA to develop an assessment tool customized to local needs and provide ongoing consultation and feedback to document modifications and lessons learned during the grant period. This assessment must include baseline, midpoint and final site visits with each of the consortium institutions.
  9. Quarterly and other Data Reporting.  The third party evaluator will be responsible for complying with all data reporting requirements issued by the USDOL, project director and the Executive Advisory Council, including submission of quarterly, annual, and final performance reports.  Annual performance reports will include data about individual program participants, cohorts, and the comparison group.  If the MoAMP grant is selected for the designated DOL national evaluation process, the third party evaluator will partner with MCCA and the consortium institutions to develop an appropriate evaluation research design and methodology.

Application Review and Criteria

  1. Introduction.  5 points.  In no more than two pages, describe yourself/your business entity, and your experience with federally-funded grants, community colleges, consortium-based research projects, grants, data collection and reporting, and performance measure tracking and reporting. 
  2. Technical proposal.  40 points.  Set forth a detailed plan, including timelines, for accomplishing each of the services listed in the “Service Requirements” section of this RFP.  Scoring on this criterion will be based on the extent to which applicants present coherent strategies and deliverables, suggest feasible timelines, and demonstrate an understanding of the scope of the third party evaluator’s responsibilities.
  3. Organization and staff qualifications.  30 points.  Provide detailed information about your capacity to provide the Service Requirements, including your ability to manage the research, fiscal, and administrative aspects of the third party evaluator role.  Greater consideration will be given to applicants that can demonstrate a proven track record of working with MCCA and consortium institutions.  Scoring under this criterion will also be based on the extent to which the applicant demonstrates that the proposed work: 1) will be led by a competent full-time third party evaluator; 2) will be assisted by staff supporting the third party evaluator (if deemed necessary) by subcontracting additional evaluators;  3) has a management structure that enables efficient and effective communication between project staff and consortium colleges; 4) uses systems and processes that enable timely and accurate reporting and allow for expedient procurement procedures that comply with federal  requirements, as well as other relevant laws and requirements; 5) includes well-defined roles for the third party evaluator, consortium members, the grant Leadership Team, and subcontractors (again, if deemed necessary); and 6) provide no less than three clients for which it has provided similar grant third party evaluation services include their name and contact information along with a brief explanation of the project.
  4. Budget.  25 points.  Provide the total amount required to perform the duties of the third party evaluator and, in three pages or less, describe in detail the amount required per 12-month increment for each of the following:
a)     Personnel
b)    Fringe benefits
c)     Travel
d)    Equipment
e)     Supplies
f)      Contractual

All items identified in the budget must be justified as reasonable and cost-effective.

Proposal Submission Guidelines 

The closing date for this RFP is October 18, 2019.  All proposals must be received by 4 p.m. central standard time on that date; proposals received after that time will not be reviewed or considered unless the submission of a late proposal is specifically authorized in writing by MCCA.

Proposals may be no more than 18 single-sided, double-spaced 8.5 x 11 inch pages with 12 point font and one-inch margins. 

All proposals must be submitted by email.  Emailed proposals must be addressed to [email protected] and should contain the proposal as an attachment in PDF format.

The Executive Advisory Committee will review proposals and recommend to the MoAMP project director and MCCA’s executive director the person or entity they believe is best-qualified to act as the third party evaluator.  The MoAMP project director and MCCA’s executive director will have final authority to contract with a third party evaluator.

**October 7, 2019 Addendum: The following requirement has been removed from Service Requirements, Section 9: “Annual performance reports will include data about individual program participants, cohorts, and the comparison group.”

 


MoAMP Data Collection Specialist

The Missouri Community College Association (MCCA) is serving as the grant manager for the Missouri Apprenticeships in Manufacturing Program (MoAMP) grant, a U.S. Department of Labor funded project. As part of the project, MCCA is seeking the services of a data collection specialist.

General Information

MoAMP’s goal is to deliver innovative pre-apprenticeship and apprenticeship training programs to unemployed, underemployed and incumbent workers. MCCA is working with a nine-member consortium of Missouri’s community colleges and the State Technical College of Missouri, as well as a private-sector partner, to target three career pathways of occupations within advanced manufacturing: automation and systems, logistics, and production and maintenance. Assessment is an essential component of grant administration and will be based on systematic collection of detailed data about each apprentice and each apprenticeship program.

The data collection specialist responsibilities will include establishing a program management system as the statewide participant data collection and performance reporting system. The data collection specialist will enable timely tracking and accurate individual record-level data on participant characteristics, services, activities, and employment outcomes, using a pre-built data collection template. The data collection specialist will also monitor progress toward the desired outcomes specified using an outcomes measure report. The data collection specialist will also track employer engagement, including employer contacts, activities and services via an integrated business services component. Qualified candidates must also demonstrate results with a variety of reporting capabilities to USDOL/ETA specifications.

Period of Performance

The period of performance will be from the date the contract is awarded through approximately June 30, 2023 and includes all necessary start-up, implementation, and close-out activities.  Applicants should note that USDOL may award no-cost extensions for additional periods of time; in this event, the period of performance for the data collection specialist and all other grant implementers will be extended for the length of the extension(s).

Training

The data collection specialist may be required to participate in training provided by the USDOL.  Training may be provided online, through conference calls, and through in-person conferences and meetings.  The data collection specialist must attend all required training sessions and report back to the project director and Executive Advisory Committee.  In addition, the data collection specialist will provide training sessions with consortium implementers on other key evaluation and data reporting functions for their role as the data collection specialist. 

Applicants’ proposed budgets must include funds for all required travel and training, including extensive statewide travel to meet with grant implementers at a minimum annually.

Service Requirements

The data collection specialist will be required to provide services including, but not limited to, the following: 

  1. Establishing a program management system as the statewide participant data collection and performance reporting system.
  2. Enable timely tracking and accurate individual record-level data on participant characteristics, services, activities, and employment outcomes, using a pre-built data collection template.
  3. Monitor progress toward the desired outcomes specified using an outcomes measure report.
  4. Track employer engagement, including employer contacts, activities and services via an integrated business services component.
  5. Qualified candidates must also demonstrate results with a variety of reporting capabilities to USDOL/ETA specifications.

Application Review and Criteria

  1. Introduction.  5 points.  In no more than two pages, describe yourself/your business entity, and your experience with federally-funded grants, community colleges, consortium-based research projects, grants, data collection and reporting, and performance measure tracking and reporting. 
  2. Technical proposal.  40 points.  Set forth a detailed plan, including timelines, for accomplishing each of the services listed in the “Service Requirements” section of this RFP.  Scoring on this criterion will be based on the extent to which applicants present coherent strategies and deliverables, suggest feasible timelines, and demonstrate an understanding of the scope of the data collection specialist’s responsibilities.
  3. Organization and staff qualifications.  30 points.  Provide detailed information about your capacity to provide the Service Requirements, including your ability to manage the research, fiscal, and administrative aspects of the data collection specialist role.  Greater consideration will be given to applicants that can demonstrate a proven track record of working with MCCA and consortium institutions.  Scoring under this criterion will also be based on the extent to which the applicant demonstrates that the proposed work: 1) will be led by a competent full-time data collection specialist; 2) will be assisted by staff supporting the data collection specialist (if deemed necessary) by subcontracting additional evaluators;  3) has a management structure that enables efficient and effective communication between project staff and consortium colleges; 4) uses systems and processes that enable timely and accurate reporting and allow for expedient procurement procedures that comply with federal  requirements, as well as other relevant laws and requirements; 5) includes well-defined roles for the data collection specialist, consortium members, the grant Leadership Team, and subcontractors (again, if deemed necessary); and 6) provide no less than three clients for which it has provided similar grant third party evaluation services include their name and contact information along with a brief explanation of the project.
  4. Budget.  25 points.  Provide the total amount required to perform the duties of the data collection specialist and, in three pages or less, describe in detail the amount required per 12-month increment for each of the following:
    1. Personnel
    2. Fringe benefits
    3. Travel
    4. Equipment
    5. Supplies
    6. Contractual 

All items identified in the budget must be justified as reasonable and cost-effective.

Proposal Submission Guidelines 

The closing date for this RFP is October 18, 2019.  All proposals must be received by 4 p.m. central standard time on that date; proposals received after that time will not be reviewed or considered unless the submission of a late proposal is specifically authorized in writing by MCCA.

Proposals may be no more than 18 single-sided, double-spaced 8.5 x 11 inch pages with 12 point font and one-inch margins. 

All proposals must be submitted by email.  Emailed proposals must be addressed to [email protected] and should contain the proposal as an attachment in PDF format.

The Executive Advisory Committee will review proposals and recommend to the MoAMP project director and MCCA’s executive director the person or entity they believe is best-qualified to act as the data collection specialist.  The MoAMP project director and MCCA’s executive director will have final authority to contract with a data collection specialist.